Worked example
Consolidating shipments from several suppliers for Swiss delivery
A worked example of matching supplier parcels in China and arranging transport to an agreed handover point in Switzerland.
This scenario uses fictional order details to show how the service can work.
Request a quoteStarting point
A Swiss business expects parcels from several suppliers at the same receiving point in China. Some goods are needed first and other parcels are still in transit. To decide what to dispatch, the business needs a record of what has arrived and clear receiving instructions for Switzerland.
Steps and approvals
Match received parcels to the orders
The receiving team keeps a register for each supplier with the order reference, tracking number, expected parcel count and contents. As parcels arrive, it matches each one to an order and flags missing or unidentified parcels.
What you confirmThe business checks the matches and flags the goods it needs first.
Decide whether to wait or split the shipment
The team lists the parcels available now and those still due. For a split shipment, it identifies the separate packing work and freight items to account for.
What you confirmThe business approves which batches travel together and any packing or protection needed.
Remeasure the packed cartons and approve transport
After packing, the receiving team records the carton count, outside dimensions and gross weight of each carton. The team checks the freight quote against those measurements. It also clarifies the Swiss handover address, loading bay access or appointment needs, and who handles import documents, charges and the final delivery leg.
What you confirmThe business checks the updated quote and confirms the services and responsibilities in writing before transport is booked.
Record carrier handover and receipt separately
At carrier handover, the receiving team records the parcel identifiers and transport reference. At the Swiss destination, the recipient checks the cartons received against the packing list.
What you confirmThe business confirms receipt using the parcel identifiers. If anything differs, it identifies the affected cartons and shares any available receiving record or photos.
What the record captures
Keep the approved packing list, transport reference and agreed receiving instructions together for handover. The recipient records receipt against the same reference. If anything differs, the team can use that record to trace the affected carton and check the handover details.